COVID-19 Procedures for CTB Youth Theatre

Attending CTB YT

• At the first youth theatre workshop, we will discuss the COVID - 19 procedures, how youth theatre activities will work, feelings and expectations. 
• Parents/guardians of young people who have additional needs and might need help adapting to the new COVID procedures, can call Shirley/Maria directly for a chat.
• We’re all looking forward to getting youth theatre activities back up and running again! Please don’t hesitate to get in touch if you have any questions, concerns or feedback.

COVID–19 Safety Representative & Risk Assessment

• CTB Youth Theatre has appointed Shirley as the COVID–19 Safety Representative to oversee the implementation of COVID–19 procedures in the youth theatre
• If Shirley is not present in the workshop room or at the venue during a youth theatre activity, then Maria will be assigned as a COVID–19 Safety Representative and will be responsible for implementing COVID–19 procedures during that activity
• CTB Youth Theatre has carried out a risk-assessment for youth theatre activities 

Registration

• The parents / guardians of all youth theatre members aged under 18 must complete a COVID–19 Declaration Form preceding the first workshop of the term. You can download that here: COVID Delaration Form. 
• If a young person / parent / guardian answers ‘yes’ to any question numbered 1 to 5 on the COVID–19 Declaration Form, they must seek medical advice and complete any required period of self-isolation before participating in youth theatre activities
• The youth theatre is collecting this sensitive personal data for the purposes of maintaining safety within the youth theatre in light of the COVID-19 pandemic.  The legal basis for collecting this data is based on vital public health interests and maintaining occupational health and will be held securely in line with our retention policy.

Arrival and Departure Arrangements

• Youth Theatre Workshops will begin at 6pm and finish at 8pm Fridays
• Young people should arrive no earlier than 10 minutes prior to the start of the workshop and leave no later than 10 minutes after the end of the workshop.If a parent/guardian is dropping a young person off at the venue, please drop off and collect from the gate/door of the venue
• Parents/guardians are not permitted to enter the venue unannounced at any time during youth theatre activities. Parents/guardians should contact youth theatre leaders directly if they need to discuss an issue or if they need to pick-up at a different time.

Group Size, Social Distancing and Face Coverings

• A distance of 1 metre will be kept between young people and youth theatre leaders to the greatest extent possible and the venue has been measured to ensure social distancing for this group can be accommodated
• Young people and youth theatre leaders should bring a face covering to youth theatre activities which will be used when a distance of 1 metres cannot be maintained. If you are exempt from using a face covering in secondary school, please advise youth theatre leaders.     
• Activities within youth theatre workshops have been adapted to comply with hygiene and social distancing measures

Personal Belongings, Props and Scripts

• Young people should bring their own water bottles and make sure they’re labelled
• Young people should keep their personal belongings separate within the workshop space outside the main room if indoors.
• Young people and leaders should not share props, objects or scripts within youth theatre activities

Contact Tracing

• Young people’s attendance at each youth theatre activity will be marked on a contract tracing log.
• Hand sanitisation, hygiene, cleaning and signage
• All participants are asked to perform good respiratory hygiene, that means covering your mouth and nose with a tissue or the crook of your elbow if you sneeze or cough and putting used tissues immediately into a bin
• All participants are asked to perform good hand hygiene, that means using the supplied hand sanitiser when entering / exiting the workshop room, after sneezing / coughing, before eating or drinking, after using the toilet etc.
• Hand sanitiser will be provided within the workshop room for use during youth theatre activities. Young people can also bring their own small, labelled bottle of hand sanitiser for personal use
• Venue Toilets will be kept stocked, will have reduced capacity to ensure social distancing and will be regularly cleaned in line with venue policy.
• Frequent-touch surfaces and equipment will be cleaned by youth theatre leaders before and after each workshop
• CTB Youth Theatre will collaborate with the venue to ensure the correct signage is visible for young people to support awareness of the symptoms of COVID–19, handwashing, hygiene and social distancing

Dealing with a Suspected Case of COVID–19

• Young people are asked not to attend youth theatre activities if they have symptoms of COVID-19, should be self-isolating or are awaiting the result of a COVID-19 test. They should contact Shirley/Maria to discuss alternative ways to stay in touch with activities remotely.
• If a young person becomes unwell during a youth theatre activity or displays COVID–19 symptoms, they will be asked to wait in the venue’s isolation area while youth theatre leaders phone their emergency contacts. The COVID Safety Representative for the workshop will ensure the young person has a face covering and will support the young person while they are waiting, ensuring a safe distance is maintained.
• If a leader becomes unwell during a youth theatre activity or displays COVID–19 symptoms, they should wear a face covering, wait in the venue’s isolation area and arrange transport home. If supervision ratios cannot be maintained, then the workshop should be cancelled and parents / guardians contacted.
• If a diagnosis of COVID–19 is confirmed for a young person or leader, the youth theatre will assist with Contact Tracing as required

Training for Youth Theatre Leaders

• All leaders have been informed of essential hygiene and respiratory etiquette and physical distancing requirements through participation in an official COVID-19 Induction Session for Youth Services
• All leaders have completed a COVID–19 Declaration Form prior to returning to youth theatre activities